Mobile App · Super Admin · Club Admin

Clubio — Let's Connect. Digitizing how clubs manage members, money & meetings.

A full-stack ecosystem for IncubeX Ltd. one member-facing mobile app, one Super Admin console, and one Club Admin dashboard — built to bring 300+ societies and their communities online.

ClientIncubeX Ltd.
PlatformsiOS · Android · Web
CategoryCommunity & Social
User RolesMember · Club Admin · Super Admin

300+

Societies onboarded

Clubio app home screen

3

Role-based dashboards

Trusted by startups, growing businesses, and enterprise clients worldwide

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Overview

From scattered spreadsheets to one connected platform

The Challenge

Clubs were running on WhatsApp groups and spreadsheets

Community clubs and societies were tracking membership, dues, attendance, and events manually — across chat apps, paper registers, and disconnected spreadsheets. There was no shared source of truth, no transparency on billing, and no easy way for a multi-club organization to see what was happening across its network.

Our Solution

One app, two dashboards, three roles

We designed and engineered Clubio as a role-based ecosystem: a mobile app for members to connect, chat and pay dues; a Club Admin panel for individual clubs to run their own operations; and a Super Admin console for IncubeX to onboard clubs, manage plans, and monitor the entire network from one place.

300+

Societies Secured

10+

Core Modules Shipped

3

Access Tiers

2

App Stores Live On

Member App

Everything a club member needs, in one place

Designed for day-to-day engagement — from the social feed to paying dues.

📰

Social Feed & Reels

Share posts, photos, videos and short reels within the club's private community.

📋

Notices & Bulletins

Official announcements and downloadable bulletins, always up to date.

📅

Events & Calendar

Upcoming meetings and activities with reminders, RSVPs and check-in.

✅

Attendance Tracking

Digital attendance for every meeting, with accurate historical records.

🤝

Projects & Donations

Transparent contribution tracking for club service projects and causes.

🗳️

Polls & Voting

Secure digital polls and elections for democratic club decision-making.

👥

Member Directory

Browse fellow members and reach out directly via in-app chat or call.

💳

Billing & Dues

View and pay membership dues and fees with a clear billing history.

🏢

Multi-Club Support

Belong to more than one club or community, all from a single account.

App Showcase

The Clubio mobile experience

Live screens from the published app on Google Play.

Clubio app screenshot
Clubio app screenshot
Clubio app screenshot
Clubio app screenshot
Clubio app screenshot
Clubio app screenshot
Clubio app screenshot
Clubio connect illustration
Technical Architecture

Engineering blueprint for a multi-device platform.

Client Layer
Native iOS Android Swift Kotlin React Js
↓
Edge & Delivery
CDN API Gateway WAF
↓
Data Layer
MongoDB Node JS
↓
Server
Amazon EC2 AWS Lambda Amazon S3 Amazon EBS AWS IAM Amazon CloudWatch
↓
Third Party Integration
Agora (Audio & Video Calling) Socket.IO (Chat)
Super Admin Console

Command center for the whole Clubio network

Built for IncubeX's internal team to onboard, monitor, and support every club on the platform — without ever touching a single club's private data.

  • Approve & onboard new clubs and societies
  • Manage Basic / Pro subscription plans & billing
  • Platform-wide analytics across all clubs
  • Content moderation & role-based access control
  • Support tickets and account-level controls
admin.clubioapp.com/dashboard
📊 Dashboard
🏢 Clubs
💳 Subscriptions
👥 Members
📈 Reports
⚙️ Settings
Total Clubs312
Active Members18,460
Pending Approvals7
ClubPlanMembersStatus
Greenview SocietyPro240Active
Lakeside RotaryPro128Active
Uttara Sports ClubBasic64Trial
Riverdale Community——Pending
Club Admin Panel

Everyday operations for a single club's leadership

Each club's committee gets its own scoped dashboard to run day-to-day operations — without any visibility into other clubs on the platform.

  • Manage member records, roles & approvals
  • Create events, take attendance, send notices
  • Track dues, billing and donation collections
  • Run polls, elections & committee votes
  • Post updates to the club's social feed
club.clubioapp.com/greenview
🏠 Overview
👥 Members
📅 Events
✅ Attendance
💳 Billing
🗳️ Polls
Members240
Dues Collected৳86,400
Attendance Rate91%
MemberRoleDuesStatus
Farhan AhmedTreasurerPaidActive
Nusrat JahanMemberPaidActive
Rafi IslamMemberDuePending
Simon CostaGuest—Invited
Tech Stack

Built for scale across three surfaces

Next.js React Native Node.js MongoDB Firebase Push WebRTC (Audio/Video) Role-Based Access Control Cloud Storage (Reels/Media) Payment Gateway
Impact

Where Clubio stands today

300+

Societies now running on Clubio, per the platform's live counter

iOS + Android

Live on both major app stores with a shared backend

3-Tier Access

Member, Club Admin and Super Admin roles, fully separated

Let's Build Yours

Want a platform like Clubio for your community?

From member apps to role-based admin consoles — we design and build the full stack, end to end.

Why Clients Value Our Partnership

Here's what our clients have to say about working with CodeChaps.

Hibo Mohamed

Hibo Mohamed

Owner, Hibotalk, Dubai
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❝

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❞
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Project Manager, AadiSwan, India
★★★★★
❝

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❞
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Kevin Lumbe

Product Manager, Theralieve, USA
★★★★★
❝

CodeChaps successfully launched multiple platforms, improving system stability and data accuracy. The team demonstrated strong project management and technical depth.

❞
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Emilia Amandoron

Chief Marketing Officer, Theralieve, USA
★★★★★
❝

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❞
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Job Portal Website, Strategy Head, Philippines
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Gary Cuccia

Gary Cuccia

Gary Cuccia Marketing & Partner Success Manager, Theralieve, Inc., USA
★★★★★
❝

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Android Auto App, India
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Job Portal Website, Marketing Head, Philippines
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Stablish, Founder, USA
★★★★★
❝

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IOS Native SDK Integration, India
★★★★★
❝

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Crestwood Advisory, USA
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Strikescorepro App, USA
★★★★★
❝

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Pandit Ji Consultation App, Founder, India
★★★★★
❝

Mr. Girish & team is exceptional they stood by their commitments. From the very beginning, they demonstrated a deep understanding of the project requirements and delivered results that far exceeded expectations. Their communication was prompt, clear, and respectful throughout the entire process. What truly sets Girish apart is their attention to detail, creative problem-solving, and commitment to quality.

❞

Clubio

Dhaka
★★★★★
❝

They are a professional team and company. They worked very well on my project, and I am happy with their suggestions about the product. They are highly skilled, and I hope we will continue to do great work together.

❞

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